Status: Open | Site: Millwoods - Edmonton, AB | Department: Administration | Closing Date: Apr 21, 2018
Location: Edmonton, Alberta
Job Status: 77.75 hours biweekly
This search is for an Executive Associate/Chief of Staff (Executive Associate) supporting the Office of the President and Chief Executive Officer (CEO). The growth position coordinates key deliverables from the CEO’s direct reports, the leadership team. Ensuring that we are delivering on commitments and timelines related to accountabilities related to the delivery of seniors care and accommodations.
Working autonomously and without close supervision, but always in close collaboration and communication with the CEO, the position provides administrative support handling highly complex, sensitive, confidential and proprietary information and documents, in paper and electronic format, and other materials, that are always treated with strictest confidentiality at all times.
The Executive Associate anticipates problems, formulates solutions and alternatives for routine and unexpected events, both internal and external, and constantly keeps the CEO abreast of those current and emerging issues from the perspective of maximizing the CEO’s scarce time, and optimizing his/her organizational awareness and effectiveness.
The position, with the assistance of SCF staff, coordinates frequent high-volume routine matters, and exercises agility and flexibility in developing and handling infrequent large complex documentation projects and event planning, engaging and organizing internal resources, and occasional external resources, to achieve the CEO’s desired objectives within tight deadlines.
Always with utmost discretion, tact and diplomacy, the position has daily and frequent personal and/or electronic liaison with executives, members of the Board of Directors and Foundation members, company managers, supervisors and personnel from other facilities and agencies, staff, industry associations (working closely with the CEO and with industry advocacy groups to achieve necessary advancement to seniors care goals), regulatory and government officials (Government relations), elected officials (municipal and provincial), vendors and suppliers, community, corporate and faith leaders, residents and families, and other persons.
This high-profile position demands maturity and judgment, constantly demonstrating the highest level of personal conduct and behavior, always without conflict of interest, in all matters. A professional presence and appropriate self-confidence are required. Superior communication skills and English-language composition skills to articulate complex and abstract concepts, in writing and in speaking, as well as appropriate public speaking skills for presentations to small groups within the company, are necessary.
Other factors for success include superior organizational skills, advanced computer skills using all of the tools in the Microsoft Office productivity software suite, excellent interpersonal skills, and the ability to work independently and interact well with all levels of internal and external management staff.
The successful candidate possesses the ability to complete high volumes of complex tasks and projects quickly with little guidance; reacts with appropriate urgency to situations and events that require quick response or turnaround; takes effective action without having to know the total picture; and efficiently and creatively solves difficult or complex problems that affect people within the group or other related groups.
The candidate is client-service oriented; demonstrates great attention to detail while still meeting tight deadlines; communicates with members of the President & CEO’s team in different departments; has strong organization skills and the agility and flexibility to switch gears at a moment’s notice. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals and high-level government and other officials both inside and outside the company is paramount. The successful candidate will be comfortable providing event and protocol service for high-impact company meetings, including support for visiting high-level elected officials and foreign dignitaries.
Job Specifications/Qualifications include:
Graphical Preparation and Management
The successful applicant will be required to obtain a clear criminal records check.
Apply by completing application and uploading cover letter/resume quoting . We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted.
Shepherd’s Care Foundation is "Dedicated to the Celebration of Life in a Caring Christian environment"